With sustainability and the environment constantly in the news, there are several ways any business can “make a difference”.
Paper consumption, along with the consumables that are used in printing- toner, cartridges, etc. – can be reduced significantly. Why print and post invoices when it is possible to email them direct from accounting software, or uploaded to a portal?
Similarly, if they have not been paid, statements and other debt chasing resources can also be automatically sent electronically too. Not only does it save the resources, but it also saves both time and expense. Postage costs can soon mount up!
When invoices come into the business electronically, why print them out and pass them to the bookkeeper to enter them into your accounting records? Simply forward the email to one the many data extraction products and the transaction appears in your accounting records with the invoice attached to that transaction. No costly filing clerks, filing cabinets or box files etc!
When distributing payslips, either send as a PDF (encrypted or password protected) direct from the payroll software or upload them to an employee portal.
The use of a dedicated document management system ensures that all “paperwork” is converted to an electronic format but stored securely and in a searchable and structured format.
Talk to us to explore the ways you can become “greener” and make use of the technology.
